Office Team Staffing
Workforce Solutions
The staffing consultants at Provisional Recruiting take the time to understand your unique needs, so that we source candidates you have confidence in. Chances are you need skilled, ready-to-work candidates right away. We’re focused on identifying office and administrative workforce solutions that fit your immediate needs. We can help with:
Office Temps
- Extended Leave Coverage
- Special Project Personnel
- Temporary Office Support
- Seasonal Employees
Temp-to-Hire
- Try new employees before committing to hire
- Easily position qualified candidates to fill in soon to be vacated positions
Direct Hire
- Recruit from targeted companies
- Assistance with sourcing hard to find or specialized talent
Office Staffing Services
Our specialized Recruiting Managers always take the time to match you with top administrative talent in the Inland Northwest. Through our extensive screening process, our Recruiting Managers provide the highest quality talent in contract, contract-to-hire, and direct-hire positions. We promise successful recruiting and staffing results – guaranteed!
- Administrative Assistants
- Executive Assistants
- Customer Service Representatives
- Human Resource Professionals
- Marketing Assistants
- Receptionists
- Legal Assistants
- Paralegals
- Data Entry Specialists
- File Clerks
Sourcing Only the Most Qualified Workers
Our expert recruiting managers have spent over 20 years working with some of the most innovative and sought after companies in the Western US. We have a keen understanding of administrative operations and what it takes to keep a company moving forward. Having the right workforce that is centered around your company’s goals is critical to remaining efficient and effective. We work to identify candidates that understand what it means to be a team player, and who are ready to make an impact in your company.
We’ve perfected the office staffing recruitment process with a proven method of attracting reliable candidates who have demonstrated a high degree of expertise in their field. We guarantee we can find your next best hire.
View our Quality Assurance Guidelines to see the steps Provisional Recruiting takes to source the best office and administrative candidates.
Business Links
Provisional’s specialized office division is committed to bringing value to both of our customers – client companies and candidates! Listed below are many business and career links for office and administrative professionals.
Focused On Your Administrative Staffing Needs
Provisional’s specialty Office division has been a leader in specialized administrative and legal staffing for over 20 years! We offer immediate access to the Inland Northwest’s largest pre-screened pool of office and legal professionals to meet your demanding business needs.
Administrative
Administrative Assistant
Responsibilities include performing administrative and office support activities for individuals or for groups of individuals with similar positions. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, including all Microsoft Office Suite programs, as well as internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator or associate.
Executive Assistant
Responsibilities include performing administrative duties for executive management. Usually requires three or more years of directly related administrative experience. Duties may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
HR Manager
Duties include developing, maintaining and administering HR and personnel management programs encompassing all aspects of employee/labor relations. Responsibilities include employment, salary administration, benefits, training, EEO, HR planning and other personnel policies. This is the top personnel position at this operating location. Incumbent must spend 100% of time in personnel responsibilities and must make key contributions to development of personnel policies.
Office Manager
Duties include coordinating the administrative aspects of an office. Analyzing and organizing office operations and procedures, including accounting/bookkeeping, typing, filing, purchasing of office supplies and other clerical services. Requires strong communication skills and some accounting knowledge. May include supervision of office administrative staff.
Attorney
Contract Attorney
Contract Attorney responsibilities include basic attorney litigation and transactional work in variety of practice areas. Responsibilities include legal research and writing; client interviews, deposition and discovery work; motion practice, contract drafting and review.
Customer Service
Call Center Manager
Call Center Manager duties include hiring, training and managing members of the customer service department or call center. Also, resolving escalated or difficult issues regarding client complaints and other matters; and working closely with managers in other departments, such as sales, on updating policies and procedures for client service.
Customer Service Representative
Customer Service Representative duties include those described for customer service/call center representative but require stronger work experience for each function. Additional duties may include proactive communication with customers and clients via telephone, e-mail or regular mail; managing database records; drafting status reports on customer service issues; and supervising staff.
Inside Sales Representative
Inside Sales Representative duties include working with sales team and implementing sales goals through effective communication and sales techniques. Also, performing most sales duties via phone, email and internet. Proficient in all Microsoft Office Suite software, and has minimum one plus years experience with direct inside sales.
Data Entry
Data Entry Operator
Data Entry Operator duties include inputing information from a variety of sources into a computer database. May involve taking customer orders and entering them into a tracking system. Also, using keyboard controlled data entry device, ranging from keypunch machine to computer terminal and transcribing data into a form suitable for computer processing and verifying accuracy of information.
Transcriptionist
Transcriptionist duties include transcribing medical records, operative reports, discharge summaries, letters or case files. Distributing copies of documents as needed. Strong typing and computer skills required. Knowledge of medical or legal terminology preferred.
Word Processing Operator
Word Processing Operator duties include creating, editing and proofing a variety of documents, including transcribed audio tapes. Proficiency with the latest word-processing software is required. Must be able to establish a filing system to retrieve and revise documents.
Legal Support Professional
Bookkeeper
Bookkeeper duties include solid communication, organizational and business technology skills. Proficiency in Microsoft Excel, QuickBooks and Peachtree may be required. Other Bookkeeper responsibilities include: processing accounts payables and receivables; managing bank reconciliations and payroll processing; posting journal entries; familiarity with legal industry hourly billing software applications and practices.
Data Processing Clerk
Data Processing Clerk duties include performing data entry; preparing hourly billing statements; matching purchase orders with invoices; assisting in legal document production. Other responsibilities include proficiency in 10-key and Microsoft Office suite applications.
Legal Secretary
Legal Secretary responsibilities include possessing precise knowledge of court forms and filing procedures and an understanding of one or more specific practice areas. Often maintains lawyer calendars and may be responsible for scheduling lawyer time and billing sheets. Ability to multi-task and prioritize is critical, as position may support up to five lawyers. Exceptional organizational skills and attention to detail required. Other duties include: proficiency in Microsoft Office Suite applications, word processing speed of 70 wpm, electronic filing experience, expense and billing experience.
Office Administrator
Office Administrator responsibilities include coordinating and administrating law office. Organizes and analyzes law office operations and procedures. Requires strong communication skills and accounting knowledge. May include supervision of law firm administrative staff. Other duties include: employment and benefit administration; bookkeeping; word processing; office supply purchase and management.
Receptionist
Receptionist responsibilities include greeting firm visitors, handling incoming calls, performing general administrative duties and assisting legal administrative staff with work overflow, including legal word processing, data entry and legal research. Proficiency in phone systems and Microsoft Office Suite products may be also required.
Reproduction Clerk
Reproduction Clerk main duties include performing basic clerical tasks, and operating office equipment for legal document reproduction. Reproduction of legal documents include legal letters, memorandas, invoices and other indexed documents according to an established system, generally associated with litigation. Additional duties may include answering telephones and data entry.
Office Services
File Clerk
File Clerk duties include performing basic clerical tasks, such as arranging documents, letters, memorandas and invoices. Also, operating office equipment, including copier and fax. Some data entry and general office worked also performed.
Image Specialist
Image Specialist duties include sorting and preparing documents for imaging; scanning documents and verifying images are correctly processed. Strong knowledge of imaging and scanning computers and direct experience with electronic documents. Extensive knowledge of Microsoft Office suite and Adobe Acrobat.
File Clerk
File Clerk duties include performing basic clerical tasks, such as arranging documents, letters, memorandas and invoices. Also, operating office equipment, including copier and fax. Some data entry and general office worked also performed.
Mailroom Clerk
Mailroom Clerk duties include preparing incoming and outgoing mail for distribution. Also, using hand or mail handling machines to time, stamp, open, read, sort and route incoming mail; and address, seal ,stamp, fold, stuff, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms.
Records/File Clerk
Records/File Clerk duties include performing basic clerical tasks, such as systematically arranging letters, memorandas, invoices and other indexed documents according to an established system. Also, operating office equipment and completing general office work. Additional duties may include answering telephones and some data entry.
Paralegal
Legal Assistant
Legal Assistant responsibilities include assisting in drafting and filing legal pleadings, interfacing with legal clients, and coordinating attorney administrative work. Previous high level administrative and legal experience may be required. Other responsibilities include: proficient in Microsoft Office Suite applications, word processing skills at 65 wpm, proofreading skills, calendaring and billing skills.
Paralegal
Paralegal responsibilities encompass a wide-range of sophisticated legal matters, which may include corporate and family litigation and commercial transactions. Other duties include supervision of discovery and litigation support teams and participation in evaluations and hiring decisions. Works closely with lawyers and clients on high-level matters. Position requires advanced knowledge of the law and legal procedures along with superior leadership and management skills. Experience in a specific legal practice area is highly preferred. Other skills include: proficiency in Microsoft Office Suite applications and high level communication ability.
Switchboard / Receptionist
Front Desk Coordinator
Front Desk Coordinator duties include managing the company’s lobby area, greeting and directing all visitors, including vendors, clients, job candidates and customers. Also, ensuring completion of paperwork; sign-in and security procedures; handling special administrative projects, as well as overflow work from department and executive assistants. Depending on the size of the firm, also may answer incoming calls.
Receptionist
Receptionist duties include greeting visitors, handling incoming calls and performing general administrative duties. Also may assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.
Switchboard Operator
Switchboard Operator duties include placing, receiving and routing a high volume of calls through an electronic switchboard. Also, supplying information to callers, relaying messages and announcing visitors.
